Use Case 05 · Healthcare

MDT Meeting Preparation

Clinicians spend 2–4 hours preparing each patient's MDT case summary — aggregating scan results, blood tests, clinical notes, and referral history from up to six different systems before each meeting.

The Challenge

Why This Happens

Patient records are fragmented across PACS, EPR, laboratory systems, referral platforms, and GP correspondence — no single system holds a complete picture. Manual aggregation is the only option, and it is repeated from scratch before every MDT, consuming clinician time that could be spent on patient care or clinical decision-making.

How Copilot & M365 Address This
  1. 1 Patient data aggregated via Graph connectorsGraph connectors pull patient data from SharePoint, Teams channels, and approved clinical systems
  2. 2 Patient summaries synthesised per MDT templateCopilot synthesises patient summaries in a consistent format per the MDT's approved template
  3. 3 Pre-meeting pack distributed 24 hours in advanceThe completed pre-meeting pack is distributed to all consultants via Teams 24 hours before the meeting
  4. 4 Consultant reviews and decisions loggedConsultant reviews and annotates in 10 minutes; clinical decisions logged to SharePoint automatically

Impact & Results

Impact Metrics
70% Faster MDT pack preparation per patient
90→52m Average MDT meeting duration reduction
4.8/5 Consultant satisfaction with AI-generated case summaries
Measured via: Time-diary studies with oncology and cardiology MDT teams over 12 weeks. Meeting duration tracked via Teams calendar analytics and consultant survey (n=62).

I used to give up my lunch every Tuesday to prepare for the MDT. Now I open the Copilot-generated pack 10 minutes before the meeting, scan for anything unexpected, and we're ready. The quality of clinical discussion has actually improved because we spend less time reading and more time thinking.

TW
Prof. Thomas Weiss
Consultant Oncologist, University Medical Centre, Berlin

  Copilot 365 Tools

ROI Calculator (Free) Copilot Readiness Kit ($249) Copilot Safe Scan ($299/mo)

More Healthcare Use Cases

From Our Blog

Deeper reading on this topic — guides, frameworks and real-world perspectives.

Microsoft Copilot for Healthcare — Complete 2026 Deployment Guide
Copilot in Teams: The Decision-Maker's Comparison Table

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