Use Case 04 · Energy

Customer Billing, Efficiency & Correspondence

Energy supplier customer service teams handle tens of thousands of billing queries, tariff change requests, and smart meter appointments annually — with complex, individualised responses required for each customer.

The Challenge

Why This Happens

Energy billing is complex and personalised. Agents navigate 4–6 applications per call — meter data, tariff history, Direct Debit records, consumption patterns — across multiple platforms, reducing time for actual customer support and inflating handling time and errors.

How Copilot & M365 Address This
  1. 1Unified agent view across all systemsCopilot for Teams integrates agent views from metering, billing, and CRM systems in a single interface — eliminating application-switching.
  2. 2Personalised responses drafted from customer dataCopilot drafts personalised response letters and emails from customer-specific data — ready to send in seconds.
  3. 3Smart meter appointments automatedPower Automate triggers smart meter appointment scheduling and confirmation communications automatically.
  4. 4Energy efficiency advice from consumption dataCopilot Chat generates personalised energy efficiency advice from individual consumption data — adding value to every interaction.

Impact & Results

Impact Metrics
11.2→4.8mAverage handle time per contact
56→79%First contact resolution rate
3.4→4.3CSAT score out of 5
Measured via: Contact centre platform data. CSAT post-contact IVR survey. Energy Markets Authority formal complaint level data (external validation).

A billing dispute used to take four transfers and three days to resolve. Now the agent has everything in one view, Copilot drafts the response while they're talking, and the customer gets a resolution in one call. Our formal complaint rate has dropped 40% in a year.

SA
Sofiane Amrani
Head of Customer Operations, Energy Group, Algiers

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From Our Blog

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Microsoft Copilot for Energy & Utilities: Net Zero AI Solutions
Copilot for Sales & Finance Teams: A Day in the Life

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